Paperless office software is here to stay as buying paper to be used in the office is relatively cheap, but the cost associated with using and discarding it is exponentially more expensive. Not only does paper usage cost businesses in the form of storage, handling, copiers/printers, and shredders, it also costs our planet in the form of excess waste.
Sure, we recycle these days. But while that’s a fantastic and much-needed activity, the most cost-efficient strategy would simply be to eliminate the use of paper in the office altogether.
Take these facts into consideration:
It costs an average of $25,000 to fill your average 4-drawer filing cabinet with paper-based documents and files. Further, it costs an average of $2000 a year to maintain a filing cabinet, and (according to PricewaterhouseCoopers) another $120 in labor costs to track down a document that’s been misfiled. As 3% of organization’s documents statistically are.
Not only are we wreaking havoc on the earth with our paper-filled offices, we’re also wasting a lot of money that could otherwise be used to pad our bottom line.
In our day and age, there’s simply no reason not to go the paperless route. With everything we now know about keeping the earth and the environment healthy, and with all the innovative tools we have at our disposal, now is as good a time as ever to go paperless.
Use Technology to Your Advantage with Paperless Office Software: Online-Based Document Management
Digital technology has literally taken over just about every aspect of our lives, both personally and professionally. It just makes sense to use such a software to optimize our work environments and minimize costly waste associated with using mounds of paper.
Luckily, going paperless is relatively easy, especially when you consider the technological tools available to make this happen.
And while doing so would be much better for the earth and for your business’s cost efficiency, having a paperless document management software offers a host of other benefits.
Keep Your Files Safe with Paperless Office Software
For starters, it keeps all of your pertinent information safe and secure. What would happen if your office ever experienced theft, fire, or other disaster? Your paper files would all be lost or destroyed, leaving you in a precarious position.
And even going so far as to digitally back up your files on your computer’s hard drive or on thumb drives isn’t sufficient enough to keep your data safe. In the event of hard drive or server failures, your sensitive data is in just as much jeopardy as it would be had it been lost in paper format through a natural disaster.
Access Your Documents Remotely
Beyond keeping data safe, paper files and hard-drive-saved documents are essentially useless if you’re away from the office and need immediate access to specific files.
For all the above-mentioned reasons, your workplace needs a document management system that’s completely online. Without the need to physically access files or retrieve them via your computer’s hard drive, online-based document management software like Folderit helps make a paperless office as easy and affordable as possible.
Approval Workflow makes it easy to approve documents electronically and efficiently!
Take Your Document Management Completely Online
There’s no more risk of hard drive failure, floods, fires, burglary, or any scenario that could compromise paper-based documents. Files can be accessed from anywhere you happen to be, whether you’re across the globe or just down the street. Whether you’re using your PC, laptop, tablet or smartphone, files can be retrieved from any digital device.
Even if you can’t remember the file name, you can still find the document in question using various meta data. And safety is never an issue as data is encrypted and sent to Folderit.com’s virtual vault via SSL so no one’s eyes see it but yours.
If you haven’t yet considered going paperless at the office, you should. And with Folderit document management software, a paperless office can happen today.
