Working in 2020, there are very few reasons to be bound to a physical office, especially in the wake of the global COVID-19 pandemic that highlighted how numerous jobs could be done remotely without interrupting work. That brings up the question how can one maintain productivity on the go?
Being a manager/leader on the go
A manager’s job is to make sure that the work is done as per specification, on-time and under budget. A manager is also supposed to help organize and coordinate between teams to ensure there is no miscommunication or misunderstanding.
With Folderit, this form of productivity on the go isn’t even a problem. To coordinate timebound tasks, Folderit lets you grant varying rights to users and user groups along with notifications. You can create and share a workflow for your teams. Using Folderit’s audit trail logs that track which user has accessed which file and when, you can verify if all the team members have indeed seen the document. This way you know all the relevant content has been disseminated.
Whenever a message is conveyed using multiple steps, like the telephone game, it breeds the opportunity to lose something in translation. Using Folderit to convey the sum total of the message to your teams and stakeholders reduces any extra steps and ensures the message is received verbatim.
Being productive on the go
When people take ownership of the process, they are personally invested in its successful outcome. That eliminates the need to be bound to a physical location. However, you need a platform that give you complete access to your entire document library wherever you are. This opens you up to security risks vis-à-vis your company data.
Folderit protects your content under 256-bit bank level encryption and any transfers to and from your account are done over Secure Socket Layer (SSL), ensuring a sterile transfer, safe from any unauthorized access.
Moreover, Folderit can be accessed from any web-enabled device with an internet connection, regardless of platform. Wherever you’re comfortable working, Folderit will be available.
If you are working on a project that involves a lot of documentation, presentations, or data collection, then Folderit natively supports collaboration with Microsoft Office 365 (separate Microsoft Office 365 subscription required), that lets you collaborate on MS Word, MS Excel, and MS PowerPoint. The nature of this collaboration is the digital facsimile of multiple people working on the same document without getting in each other’s way.
Different Professions on the go
Folderit is designed such that it can benefit virtually any profession, including but not limited to:
- Accountants
- Lawyers
- IT professionals
- Creative professionals
- Researchers
- CEOs
- Entrepreneurs
Lawyers can use Folderit’s privacy controls to gather data and make a case, all the while keeping client confidentiality. They can also use OCR enabled search to sift through lots of data to find content even in read-only files (like PDFs, scans, images, etc.) and collaborate with teams remotely. If you feel the need to upload something in an immediate hurry, you can even send an email to an address designated to you and it will automatically put the content into Folderit for you (using your email body as metadata).
IT professionals already appreciate the flexibility of being free from a physical device. They can work from anywhere in the world, as long as the connection and access is secure, which Folderit enables. IT professionals can create and share their work with their customers/teams using access rights
Creative professionals can allocate tasks and resources and share WIPs, using Folderit as an asset cache for later usage. Compiling large files (up to 90GB per file) for rendering/editing.
Researchers can use Folderit to gather data in a central repository. Researchers can also post their experiments and publish their findings in a public folder with view-only permissions for other researchers.
CEOs/Entrepreneurs can do everything we already mentioned in the management tab, plus, they can check on the business’ various operations with view-only access to remain tuned in without interrupting any work in progress.
Conclusion
Some businesses require that people actually be on-site to perform, such as healthcare, construction, food services, etc. as that is hands-on work. For everything else that can be done digitally, Folderit is flexible to how you work and connects whatever dots seem missing to create a seamless, secure, and efficient workflow without getting in the way of work.
Start your free trial of Folderit DMS now by registering now at https://my.folderit.com/signup/ !
