Legal Document Management System Software for Law Firms

Managing legal documents efficiently and securely is essential for any law firm. Whether you need to locate critical files in seconds or ensure client confidentiality, Folderit is your solution. As a leading legal document management system, Folderit offers cloud, single-tenant, and on-premises options tailored to meet the unique needs of law firms.

Discover how Folderit simplifies your practice and elevates your workflow.

Unmatched Security and Confidentiality

Security is paramount for law firms, and Folderit ensures your data is protected at every step. All files are safeguarded with 256-bit AES encryption, and all connections are secured with SSL/TLS encryption. Files stored in Folderit undergo rigorous security measures, including multiple backups, ensuring your data remains safe from loss or corruption.

Folderit also includes watermarking for file previews and downloads, adding an extra layer of security when sharing sensitive legal documents. This feature ensures that even shared files maintain clear attribution, protecting your intellectual property and client confidentiality.

The system is designed to meet compliance requirements for GDPR and other global data protection standards like ISO27001:2022, helping you stay aligned with legal regulations.

E-Signing and Workflow Automation

Streamline legal processes with Folderit’s e-signature functionality. Contracts, agreements, and other critical documents can be signed directly within the system, eliminating the need for separate tools and speeding up approvals. Pair this with Folderit’s automated workflows to review, comment, and approve documents in serial or parallel sequences, ensuring every stakeholder is on the same page.

Complete Audit Trails and Access Logs

Transparency and traceability are essential for maintaining trust and compliance. Folderit automatically logs every action taken within the system, from file previews to downloads and edits. Each action is timestamped, creating a detailed audit trail for every document. This ensures that you always have a clear record of who accessed your files and what changes were made.

Flexible Collaboration with Advanced Access Controls

Folderit makes it simple to share documents securely with internal teams and external clients or collaborators. Grant selective access with customizable permissions, such as Preview-only (view without downloading) or full editing rights. You can also set expiration dates for shared access to ensure sensitive data is only available for as long as necessary.

For even greater control, Folderit supports group sharing, making it easy to provide access to entire teams or departments while maintaining strict confidentiality.

Advanced File Organization and Search

Keep your legal documents organized with Folderit’s metadata tagging system. Tag files with relevant information to make them easy to locate with just a few keystrokes. Folderit’s OCR technology also enables you to search for text within scanned documents, saving valuable time when preparing for cases or meetings.

Retention and Automatic Notifications

Folderit’s retention features help you manage sensitive legal data effortlessly. Set rules to automatically delete or archive files after a specific retention period, keeping your system compliant and clutter-free.

Stay informed with real-time notifications that alert you to changes in documents, folders, or workflows. Whether files are edited, approved, or shared, you’ll always know what’s happening in your system.

Access Anytime, Anywhere

Lawyers rarely work exclusively from their desks. With Folderit, you can access your files from anywhere, using a computer, tablet, or mobile device. The intuitive, mobile-friendly interface ensures that your data is always within reach, whether you’re in the courtroom, on the road, or working from home.

Why Folderit Is Perfect for Law Firms

Folderit combines robust security, intuitive features, and unmatched flexibility to meet the needs of modern law firms. Key benefits include:

• Industry-leading security with encryption, watermarking, and audit trails.
• Seamless e-signatures and workflow management for contracts and approvals.
• Flexible sharing options with advanced access controls for internal and external users.
• Powerful search and organization tools, including metadata tagging and OCR.
• Retention and notification systems to keep your practice compliant and efficient.

Folderit is available in cloud, single-tenant, and on-premises configurations, giving you the freedom to choose the deployment model that best suits your firm’s requirements.

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